Hi everybody, today I’m going to be explaining how you can manage your incoming messages in your Google Mail (Gmail) inbox.
To start things off, login into your Gmail account.
If you don’t know how to do this or do not have a Gmail account, head on over to our articles detailing how you can set up a Gmail account and how to log in to your Gmail account.
After doing that you’ll see the above screen.
This is where you can see all the mail you’ve received.
The sender’s names are at the very top of the group and if the email hasn’t been read, they will be shown in bold.
See the part circled in red? That’s the tab that shows you are in the part of your Gmail inbox that is unfiltered, meaning all the emails besides social and promotional emails you receive, can be found here.
In this picture, however, you can see that there are grouped tabs.
You can group your incoming messages (emails) in these grouped tabs for any category, topic or filter you wish. This will prevent any mix-ups with your Primary emails.
As you can see in the picture below, my social emails are hidden under the “Social” tab. The Social tab is automatically generated, as is the Promotions tab. This is because almost everyone who has an email address has social media profiles, and receive promotional emails.
This is a great feature because for you it means a well-organized inbox that works for you. In the past, say, a Facebook notification will pop up in your primary inbox and you’d have more social and promotional emails than actual, direct emails you care about. This system is much better.
So now, let’s create our very own grouped tab and specify which emails we want to receive in this tab.
Click the symbol circled in red (this is commonly referred to as the “gear” or system settings button.
After you clicked that, you’ll see a dropdown menu. Click the “Settings” options.
A settings page will open. In that screen you can see tabs. Click the second one, labelled Tags circled in red below.
A Window like the one below will open.
Scroll down just a little and you’ll see a button like the one below, labelled “Create a new tag”.
After clicking the Create a new tag button, a window like the one below will be opened and this is where you will specify the name for this newly created tag.
I want to create a group tag which only receives emails from a specific friend. Let’s call him John Done.
After you’ve typed in the name, you don’t need to check the box, that’s a setting that you can check out later, nor do you have to write anything in the box at the bottom, so for now let’s press Create.
As you can see in the picture above, the tag has been created.
Now we need to set a filter fort his tag. This is to filter out everything we don’t want in this tag, and keep in everything we do want.
Click the dropdown arrow you see above.
After you’ve clicked that, a window like the one above will open.
This is where we need to type the email address we will be filtering.
I only want emails from one specific person (my friend John) so I only need to write one email address in this field. But of course, you can write more than one, in fact you can write as many as you want!
The other checkboxes are so you can further refine your parameters for accepted mail. For example, you can set a specific word as your filter, say the word “water”.
If you fill that part out, you will only receive emails containing the word water in that tag group.
Afterwards, click on the button that writes “Create a tag with this filter”
In the window that opens, to create this tag faster, you should fill out the form as it has been above.
You can choose the tag you’ve just created by clicking the field signified by the second arrow.
After you’ve selected it click, Create Filter and finish the process.
Your tag is now ready, and all of the emails you have specified to go through that filter and into your tag group will show up there.
Enjoy your decluttered inbox!